Modern Mustering for Fast, Reliable Emergency Response
Emergency situations in large and complex environments, such as factories, office complexes, mines, and other offshore facilities, demand speed, structure, and certainty. Yet many evacuation procedures still depend on outdated tools like paper checklists or static badge readers, which are too slow and unreliable when lives are on the line.
Traxmate offers a smarter alternative. By combining geofencing with real-time location updates from staff-carried trackers, our platform automatically counts how many people remain in, or have exited, critical zones during an emergency. The result is live, zone-based mustering data you can act on immediately.
Easy to deploy and fully hardware-agnostic, Traxmate gives safety teams the visibility they need to respond faster, make better decisions, and protect personnel in indoor and outdoor environments without added complexity.
The Need:
Why It’s Time for Emergency Mustering to Evolve
Workplace emergencies are more common than many realize, with fires being one of the leading causes. In 2020 alone, office and store fires in the United States accounted for approximately 16,500 incidents, causing $932 million in direct property damage (US Fire Administration, 2024). However, the actual cost of emergencies extends far beyond damaged infrastructure; companies also face significant direct and indirect costs related to employee safety, operational downtime, lost productivity, and regulatory consequences.
Organizations operating in high-risk industries must adhere to strict safety regulations, including accounting for all personnel during emergencies (OSHA, 2025). Real-time location tracking enables companies to adhere to these standards.
In emergencies, outdated mustering methods such as paper-based checklists or legacy RFID systems can create dangerous delays and visibility gaps.
Limitations of RFID-Based Mustering Systems
Although RFID tags have long played a role in mustering and access control, and can still offer value when integrated with IoT and AI, they come with significant limitations in real-time tracking and scalability for more complex environments (Samonte et al. 2024)*. Among these are:
- Limited Read Range
Passive RFID tags must be near a reader, making tracking individuals across large or complex sites difficult.
- No Continuous Tracking
RFID systems detect presence only when a tag passes a fixed reader, meaning they cannot monitor real-time movement or zone presence. - Scalability Challenges
Expanding RFID coverage across larger facilities or outdoor areas can be costly, technically complex, and inflexible. - Poor Integration with Modern Systems
Many RFID solutions are incompatible with IoT infrastructure or real-time tracking systems like GPS, BLE, or cloud analytics. - Security & Environmental Vulnerabilities
RFID is susceptible to signal interference, weather disruptions, and even data spoofing, which can compromise mustering accuracy.
These limitations highlight an urgent need for industries to explore more advanced technologies such as GPS, LoRaWAN, and BLE for effective, scalable, and secure emergency mustering.
*Samonte, M., Rivera, B., Deldacan, L. and Liberato, E. (2024) Analyzing security issues of radio frequency identification systems integration in transportation systems. In: 2024 IEEE 12th International Conference on Information, Communication and Networks (ICICN), 16–19 August 2024. IEEE, pp. 431–438.
The Solution:
Real-Time, Zone-Based Mustering with Traxmate
Knowing how many people are still inside a hazard zone is critical in emergency scenarios. Traxmate replaces outdated manual methods with a real-time mustering system that offers live visibility across complex outdoor and indoor sites. Indoor positioning, powered by our partner Combain, enables accurate location data, even in complex or offshore environments. Read more about how indoor positioning enables personnel safety and minimizes costs on a maritime vessel here.
Using location-enabled devices carried by personnel from any hardware supplier, the Traxmate platform determines whether individuals are inside or outside predefined geofenced zones. The system updates continuously and displays live headcounts on a centralized dashboard, helping safety teams respond faster and more confidently. After the event, accurate evacuation data is readily available for compliance reporting, audit documentation, and improving future emergency procedures.
Why Traxmate for Emergency Mustering?
Real-Time Zone Awareness
Instantly see how many people remain within or outside designated safety zones, no manual check-ins or badge scans required.
Continuous Monitoring
Unlike RFID-based systems, Traxmate provides ongoing updates as people move across the site, indoors and outdoors.
Flexible, Hardware-Agnostic Integration
The platform works with a wide range of location technologies (BLE, LoRaWAN, GNSS, WiFi) and supports your existing or preferred devices.
Scalable for Any Environment
From single-site operations to large, multi-facility networks, the system is easily tailored to your site layout and needs.
Live Dashboards for Faster Decision-Making
Safety managers gain instant access to actionable evacuation data via a cloud-based interface, no mobile phones or manual steps required.
Post-Incident Data for Compliance and Improvement
Automatically log evacuation data for audits, compliance reports, and continuous improvement, no manual paperwork or guesswork needed.
By automating mustering with real-time, zone-based tracking, Traxmate gives you the speed, accuracy, and flexibility needed to improve emergency response and meet safety requirements, without adding complexity.
Traxmate can enhance safety for particularly high-risk personnel by enabling real-time, continuous tracking during incidents, allowing faster location-specific response when it matters most.
How It Works
Traxmate’s emergency mustering solution combines real-time location data, cloud-based dashboards, and geofencing logic to deliver fast, reliable evacuation visibility. The platform is built for flexibility, integrating easily with your preferred devices and communication infrastructure.
By instantly visualizing whether employees are still within the zone—indoors or outdoors—and how many remain, Traxmate enables fast, efficient emergency mustering. This not only enhances personnel safety but also reduces costs and ensures compliance with safety regulations
Technology breakdown:
Core functionality
Zone-Based Location Monitoring
Staff carry location-enabled trackers that send continuous signals. Traxmate detects whether they are inside or outside geofenced zones and updates the dashboard in real time.
Multi-Technology Positioning
Traxmate supports GNSS (GPS), Cell ID, WiFi, BLE, 5G, and LoRaWAN to enable accurate presence detection indoors and outdoors—even in areas where GPS alone isn’t reliable.
Cloud-Based Dashboard
Evacuation status is shown in real time via a secure cloud interface, allowing safety teams to track headcounts, view insights, and manage multiple sites from one platform.
Hardware-Agnostic Integration
Traxmate is device-agnostic, allowing you to integrate existing or preferred trackers for flexible deployment without vendor lock-in.
Data for Incident Review and Compliance
After an event, the system can log mustering data, timestamps, zone activity, and evacuation duration, for audits, compliance, and post-incident review.
Configurable to Your Environment
Traxmate’s modular platform adapts to your site layout, risk zones, and operational workflows—ensuring a mustering setup that fits your exact safety requirements.
The Impact:
Real-Time Visibility That Protects People and Performance
Implementing real-time mustering with Traxmate turns emergency response into a fast, data-driven process. Rather than relying on manual roll calls, RFID scans, or static checkpoint systems, safety teams gain instant visibility into how many people remain inside or have exited each geofenced area, all in real time.
This live overview accelerates decision-making during evacuations and reduces the risk of errors and miscommunication. The result is a safer, more efficient evacuation process that protects lives and minimizes operational disruption.
Real-World Scenario:
Enhancing Emergency Response on Construction Sites
Immediate Clarity in Dynamic Work Zones
With real-time dashboards, site managers can instantly see which workers are within or outside designated safety zones—no scanning, no manual checklists, no delays.
Simplified Compliance with Safety Standards
Automated zone-based tracking supports faster, more accurate headcounts and audit-ready logs, helping construction companies meet health and safety regulations with less administrative burden.
Faster Emergency Response, Less Downtime
Live mustering data allows for quicker evacuation and more transparent decision-making, reducing the impact of incidents on operations, timelines, and staffing costs.
Better Protection for On-Site Personnel
Whether working at height, near heavy equipment, or across multiple levels, clearer visibility and faster response times directly improve worker safety on active construction sites.
By giving safety teams live evacuation data across shifting indoor and outdoor zones, Traxmate brings structure and speed to emergency situations, allowing teams to respond faster, stay compliant, and protect every person on-site.
The Business Case for
Emergency Mustering
Emergency preparedness isn’t just a safety priority — it’s a business imperative. When every second counts, relying on manual headcounts, static badge scans, or outdated RFID systems can lead to costly delays, compliance risks, and operational breakdowns.
Implementing Traxmate’s real-time mustering solution gives organizations immediate visibility during evacuations, significantly improving response time and accuracy. It’s a proactive investment that protects people, reduces costs, and strengthens overall resilience.
Here's why it pays off
- Immediate Zone Awareness Reduces Response Time
With live dashboards showing how many people remain inside or outside predefined geofences, safety teams can act faster and more decisively, without waiting on manual roll calls or fixed checkpoint reads. - Built-In Compliance with Safety Regulations
Real-time mustering ensures all personnel are automatically accounted for, supporting regulatory requirements and simplifying documentation during audits or reviews. - Automation Minimizes Human Error
Manual headcounts are vulnerable to stress, miscommunication, and mistakes, especially in high-risk environments like factories, mines, or offshore facilities. - Reduced Emergency Duration Lowers Operational Costs
Faster evacuations mean less downtime, smoother incident management, and fewer interruptions to critical operations. Organizations also avoid the financial impact of delayed responses or false alarms that escalate unnecessarily. - Scalable, Future-Proof Safety Infrastructure
Traxmate integrates with various location technologies and tracking devices, allowing you to adapt the system to new sites, evolving risks, or growing teams, without being locked into proprietary hardware.
Next Steps
To get started, contact us to schedule a consultation. Discover how real-time mustering and zone-based tracking can help you improve emergency response, ensure compliance, and protect lives across factories, mines, offshore facilities, or any other high-risk environment.
Instantly see who is inside or outside predefined safety zones—no scanning or check-ins required.
Works with your preferred devices and location technologies like BLE, LoRaWAN, and GNSS.
Track evacuation status across sites from one cloud-based interface—indoors and outdoors.
Automatically log evacuation data for audits, safety reports, and post-incident reviews.
A Mustering System is a safety solution used to account for personnel during emergencies such as evacuations or fire drills. Its purpose is to quickly determine who has safely exited a danger zone and who may still be inside, enabling faster response and reducing risk.
Traditional mustering often relies on manual checklists or badge scans at assembly points, methods that can be slow, error-prone, and difficult to manage in large or complex environments.
Modern mustering systems, like those enabled by Traxmate, automate this process using location-aware devices and geofencing. Rather than tracking exact movements, the system instantly shows who is inside or outside designated safety zones without needing fixed readers or manual check-ins at assembly points. This ensures faster, more reliable headcounts that are scalable across indoor and outdoor sites.